Transferring within the Indian Postal Department can be a complex process, but with the right guidance, employees can navigate it smoothly. Whether you’re seeking an intra-circle, inter-circle, or mutual transfer, understanding the rules, required documents, and application process is crucial.
This comprehensive guide covers:
✔ Types of transfers (Rule-38, spouse grounds, mutual transfers)
✔ Step-by-step application process (online & offline)
✔ Required documents & forms
✔ Common challenges & solutions
1. Types of Transfers in the Postal Department
Postal employees can request transfers under different categories:
A. Intra-Circle Transfer
- Transfer within the same postal circle (e.g., from one post office to another in Maharashtra).
- Requires approval from the Regional PMG (Postmaster General) or Chief Postmaster General (CPMG).
B. Inter-Circle Transfer
- Transfer between different postal circles (e.g., from Delhi to Karnataka).
- Requires approval from both circles’ CPMGs and sometimes Directorate (Postal Services Board, Delhi).
C. Mutual Transfer (Rule-38)
- Two employees from same cadre & division can swap positions if vacancies exist.
- Requires No Objection Certificates (NOCs) from both circles.
D. Spouse Ground Transfer
- If both spouses work in government service, one can request a transfer to the same location.
- Requires marriage certificate, spouse’s employment proof, and joint request.
E. Medical/Compassionate Grounds
- For health issues or family emergencies.
- Requires medical certificates or compassionate approval.
2. Step-by-Step Transfer Application Process
A. Offline Application Process
- Obtain the Transfer Application Form
- Available at the Divisional Office or downloaded from the India Post website.
- For Rule-38 transfers, use Form-1 (Rule-38 Mutual Transfer Request).
- Fill the Form Correctly
- Provide employee details (Name, ID, current posting, requested location).
- Mention transfer grounds (Rule-38, spouse case, medical reasons).
- Attach Required Documents
- Service details, NOC (if applicable), proof of transfer grounds (marriage certificate, medical reports).
- Submit to the Divisional Head
- The application moves to Regional PMG → CPMG → Directorate (if inter-circle).
- Await Approval & Relieving Order
- Processing time: 3-6 months (varies by case).
B. Online Application Process
India Post has digitized some transfer processes:
- Visit India Post Official Website
- Log in to the Employee Portal (if applicable)
- Fill the Online Transfer Request Form
- Upload Scanned Documents
- Submit & Track Status
(Note: Not all circles have full online transfer systems; check with your division.)
3. Required Documents for Postal Transfer
| Transfer Type | Documents Needed |
|---|---|
| Rule-38 (Mutual Transfer) | Mutual consent letter, NOC from both divisions, service details |
| Spouse Ground Transfer | Marriage certificate, spouse’s posting proof, joint application |
| Medical Transfer | Medical certificate from a recognized hospital |
| Inter-Circle Transfer | Approval from both CPMGs, vacancy proof |
4. Common Challenges & Solutions
❌ Delay in Processing
- Solution: Follow up with the Divisional Office and send reminders.
❌ Rejection Due to No Vacancy
- Solution: Apply under Rule-38 mutual transfer or wait for vacancy notification.
❌ Missing Documents
- Solution: Double-check the India Post transfer guidelines before applying.
5. Pro Tips for Faster Approval
✔ Apply during transfer season (usually April-June).
✔ Maintain good service records (fewer disciplinary issues increase approval chances).
✔ Use RTI (Right to Information) Act to track application status if delayed.
Final Thoughts
Getting a transfer in the Postal Department requires patience and proper documentation. Whether you’re applying for Rule-38, spouse grounds, or inter-circle transfer, following the correct steps ensures a smoother process.
Need help? Contact your Divisional Office or check the latest India Post transfer circulars for updates.
FAQs
Q1. How long does a postal transfer take?
- 3-6 months, depending on approval levels.
Q2. Can a new employee apply for a transfer?
- Usually, 2-3 years of service is required before applying.
Q3. Is mutual transfer (Rule-38) faster?
- Yes, since it depends on mutual consent and vacancy availability.
Q4. Can I apply online for a postal transfer?
- Some circles allow it, but most still require offline submission.
For official updates
